Parish Committees

SS. PETER AND PAUL CATHOLIC CHURCH FINANCE COUNCIL MINUTES

Meeting Held on January 14, 2015

MEMBERS PRESENT: Jack Shannon, Julie LaFuria, Michelle Simpson, Patrick James, Sue Burns, Mary Beth Libreatori, James Pollock. Absent: Gene Patrick. Jack Shannon, Chairman called the meeting to order at 6:30 P.M. with an opening prayer by Father Kelly. Minutes of the previous Finance Council meeting were reviewed. A motion was made by Sue Burns and seconded by Mary Beth Libreatori to accept the minutes as presented. Motion carried.

OLD BUSINESS: Fr. Kelly reported that the giving tree that was established for the welfare of the Gray family was very successful. $4,000.00 was collected and given to the Gray family. Amy Gray on behalf of her family has extended her thanks to the entire parish for their concern and support during this trying time. Father Kelly also stated that a survey was offered to the parishioners regarding possible activities for fundraising. The majority of the respondents indicated their choice to be the sale of a Spring-Fest lottery ticket.

NEW BUSINESS: The Spring-Fest lottery ticket will cost $20.00 and a limited number of tickets will be sold with each ticket bearing one three-digit number. The prize will be determined by the PA Lottery’s daily number drawn in the evening on that day and will be the first number that is drawn if two ticket numbers are drawn in the evening.

The seller of each winning number will be awarded 10% of the value of that day’s prize. For example, the seller of a ticket that wins on a Wednesday will receive $5.00. The seller of a ticket that wins on a Saturday will be awarded $10.00, and the seller of the tickets that wins on Sundays will receive $20.00. The seller of the winning ticket on May 10, 25 and June 21 will receive $30.00, and on April 5 $50.00. Anyone selling twenty tickets will receive a free ticket. Checks to winners and sellers will be written once a week on Tuesdays.

The lottery drawing will begin on the first day of Spring, March 20Th and drawings will end on the first day of Summer, June 21st (Father’s Day). Prizes between $50.00 and $200.00 will be given out each day with special prizes of $300.00 on May 10th (Mother’s Day), May 25th (Memorial Day) and June 21st the first day of summer also Father’s Day and $500.00 on April 5th (Easter).

Each ticket costing $20.00 will give the ticket holder one three-digit number for 94 days. That’s less than 22 cents a chance. A ticket wins as often as its number is drawn in the evening daily PA Lottery during the course of the 94 days. Proceeds will benefit SS. Peter and Paul Development Fund.

Fr. Kelly will check with the Altar and Rosary Society to see if they will sponsor the Lottery Fund Raiser and also pay for the printing of the tickets since the Altar and Rosary Society has a current Small Games of Chance License from the State of Pennsylvania. (The Altar and Rosary Society agreed to sponsor the lottery. Many thanks to them!)

A motion was made by Patrick James and seconded by Mary Beth Libreatori to proceed with the Spring-Fest Lottery pending approval from the Altar and Rosary Society. Motion passed.

Fr. Kelly indicated that there was not a current financial report for the committee to review, but did note that all bills have been paid and we have a current checking account balance of $28,000.00.

Fr. Kelly noted that we received a letter from The Independent Catholic Foundation of the Altoona-Johnstown Diocese stating that $500 grant is available for any parish in the Diocese. A phone call was placed to the Foundation requesting the grant money.

An open discussion was held concerning the status of the number of families that are registered in our parish and the number that is actively participating in our services. Also a discussion was held regarding how we can plan to monitor the stewardship of the parish and what we can do to increase giving. Father Kelly will provide some contacts from the Diocese whom we might want to invite to a future meeting.

The next meeting of the Finance Council will be Wednesday, April 29th.

ADJOURNMENT: There being no additional business to be brought before the Finance Council, a motion was made by Sue Burns and seconded by Jack Shannon to adjourn the meeting. The meeting was adjourned at 7:15 P.M. The meeting adjourned with a prayer led by Fr. Kelly and a blessing.

 

 

SS. PETER AND PAUL PARISH FINANCE COUNCIL MEETING MINUTES

September 17, 2014 at 6:30 p.m. in the Parish Hall

MEMBERS PRESENT:

Sue Burns, Patrick James, Julie LaFuria, Michelle Simpson and Jim Pollock. Members excused: Gene Patrick and Mary Beth Libreatori. Members absent: John Shannon. Father Kelly called the meeting to order at 6:35 p.m. Father Kelly opened the meeting with a prayer. The minutes of the previous Parish Finance Council were reviewed. A motion was made by Pat James and seconded by Sue Burns to accept the minutes as presented. Motion passed.

OLD BUSINESS: Father Kelly presented an update from George Wasilko regarding the installation of the gas line to the Parish Hall and the status of the underground oil tank. The project was started on June 16Th. A new Buderus gas furnace along with all the piping was installed and the old oil furnace was removed. On August 11th, the gas line trench was drug, gas pipe laid, trench backfilled, leak tested and gas was fed to the back corner of the Parish Hall. The 1,000 gallon underground oil tank will be removed, back filled and disposed of by Mark Rusnak, in exchange for the oil currently in the tank. We are currently waiting for UGI to install a gas meter so that Bloom Electric can complete the installation. The furnace needs to be fired up and the stove and griddle need to be converted. The ground restoration and seeding will be completed in the Spring of 2015. (Post Meeting Note: The gas installation to the furnace was completed on Thursday, September 25th.)

At the last Finance Council meeting, a question was asked if we are seeing the projected savings with the installation of the new heating and air conditioning system in the church and switching to natural gas from electric. George Wasilko researched the costs savings and submitted a report of the following findings to Finance Council: The monthly electric bills for the rectory and the church plus the gas bill were subtracted from the monthly electric bills of 2010 (which included both heating and general electric use). The reasoning for using 2010 in the comparison was that in August of 2011, our electrical panels (with the exception of lighting) were shut off for three months. There was no way to get a an accurate 12-month comparison for 2011.

Starting in 2012 the comparison of monthly gas and electrical bills versus 2010 total monthly electrical bills yielded a year-end savings of approximately $7,600.00. 2012 was a mild winter. In 2013 we showed a yearly savings of approximately $5,800.00. So far in 2014, we are showing a savings of $4,000.00 as of the end of August. George also noted that several months during the summer and early fall--especially when using air conditioning during peak hours (6 a.m. to 6 p.m. Mon-Fri)--we operate in the red using the same comparison of the gas and electric bills versus 2010 total electric bills. George reported monthly cost for 2014 and the results show the following savings amounts from the new units: January--$1,427.82, February--$193.53, March--$394.41, April--$154.93, May--$114.91, Jun---$116.28 and July--$83.53. In August we had an overage of $109.49 due to an increase in the air conditioning usage during peak hours for funerals/additional services. All were pleased with George's reports which clearly outlined the cost effectiveness of the investment made in the new system.

Father Kelly presented the average monthly income received from weekly envelopes, loose plate and Improvement Fund envelopes. At the end of August 2014 the three combined collections totaled $102,182.23 compared to $109,442.58 at the end of August 2013. The difference shows $7,260.35 less was received in contributions in the same eight month period in 2014. When comparing our average monthly collection total in 2014 to 2013, we are averaging $1,355.71 less per month in contributions.

Father Kelly indicated that the Parish Council will be selecting two people to represent the Parish Council along with two people from the Finance Council to discuss ways additional income can be generated for the parish. Julie LaFuria and Pat James will represent the Finance Council. Additional people will be chosen as projects are identified.

NEW BUSINESS: Sue Burns discussed the fact that our parish and our masses and other services are not listed with the other churches in the Philipsburg Journal. Sue said the cost is $5.00 per month and the listing will appear in each week’s edition of the paper. Father Kelly and all of the members felt that it is important to have our church and our services listed. A motion was made by Pat James and seconded by Julie LaFuria to have the listings appear in the paper weekly. Motion passed. Sue will co-ordinate with the paper so the times will appear. Julie LaFuria asked if there were any opportunities for members of our parish to participate in missionary work for our sister parish in Jamaica or other locations. Father Kelly will check to see what opportunities are available with our sister parish and what timelines would be available. He will also check what opportunities might be available in the United States.

ADJOURNMENT: There being no further business to be discussed, Father Kelly announced that the next meeting will be scheduled for January 14 or January 21, 2015. A motion was made by Sue Burns and seconded by Michelle Simpson to adjourn the meeting. Father Kelly closed the meeting with a prayer and a blessing. The meeting adjourned at 7:15 p.m.

 

 

 

 

SS. PETER AND PAUL PARISH COUNCIL MEETING MINUTES OF WEDNESDAY, AUGUST 21st

ATTENDED BY: Fr. Kelly, Kathy Barnyak, John Franek, Jr., Jerry Craven, Charity Granville, Nick Gray,

George Patrick, Michelle Simpson, Aggie Shannon (for Parish Life Committee chair Mary Jane Rocco)

EXCUSED: Mary Jane Rocco

George Patrick called the meeting to order the August 21, 2013 at 7:00 p.m. Fr. Kelly led with an opening prayer. The minutes for the February 20, 2013 Council Meeting Minutes were reviewed. Jerry Craven moved to approve minutes as presented. Michelle Simpson seconded the motion. Motion carried unanimously.

OLD BUSINESS: Father Kelly asked if there were any updates regarding the process for renting the parish hall. George Patrick stated that he would check with Deb McCafferty to set up a meeting to assess current issues.

Father Kelly, referring to numerous requests over the years which had surfaced again at the last meeting, asked Council to decide whether to move Saturday evening masses to a fixed time of 4:00 p.m. to be in place year-round. There were concerns that seasonally changing the time of Saturday mass was affecting attendance. There is much better attendance when mass is held at 4:00 p.m. than when it is held at 5:30 p.m.. Based upon both surveys of parishioners and other comments, the consensus seems to be that a fixed time of 4:00 pm year-round is the majority preference.

Nick Gray moved to set a fixed time of 4:00 p.m. for Saturday evening mass year-round. George Patrick seconded the motion. Motion carried 7-1.

A discussion was then held regarding the question that has been raised numerous times in the past of going to one mass on Sunday mornings. Survey results revealed that while a small minority of parishioners was strongly against consolidation of masses, the majority voiced no preference. It was mentioned that there could be a cost savings realized through a reduction in heating, cooling, lights, etc. by going to one mass on Sundays. But the major issues are, What kind of worshipping community do we wish to be (scattered, unconnected individuals or the united Body of Christ); and how much of a burden will we be able to continue to place on those who so generously serve as lectors, Eucharistic ministers, servers, cantors, musicians, etc?. Parking, seating, etc. were also carefully weighed. Some Council members also added that neighboring parishes are facing the same extremely difficult decisions as their diocese continues to contemplate further parish consolidations and closings. Our Council and Father Kelly feel that it is a prudent move to go to one mass on Sunday given the current number of parishioners who are actively participating in weekly mass.

Charity Granville moved to set a single mass time of 10:00 a.m. for Sunday mornings to go into effect January 5, 2014; Jerry Craven seconded the motion. Fr. Kelly wished that a stipulation be added that if the motion passes, it should be on a trial basis and be re-evaluated after a set period of time, perhaps one year. Motion carried 6-2.

Fr. Kelly noted that CCD classes on Sundays would then begin at 11:00 am and end at 1:00 pm. Altar and Rosary Society will have to decide whether to have coffee and donuts on the first Sunday of the month at 9:00 am or to have them on a Sunday when there aren’t CCD classes following the 10:00 am Mass.

COMMITTEE REPORTS: Education Committee: Jerry Craven reported that all teachers are in place for the coming year. 72 of 91 students have registered for class. Confirmation for Grade 11 students is scheduled for June 5, 2014.

The Youth Protection/Safe Environment Program has experienced low attendance. The new program will be offered only to Grades 1, 5, and 9; and opting out is still a parental option.

Assessment of Catechesis Religious Education Testing (ACRE) will once again be given to students - grades 5, 8, and 11. Testing will occur prior to the conclusion of the first semester. CCD teachers in-service will be held during the week prior to the beginning of classes. Classes begin September 8th.

Teachers and Aides will receive a special blessing by Father Kelly during 11:00 a.m. mass on September 8th. Texts for CCD class shall soon be ordered for all grades. Under the guidance of Bishop Mark, an increased emphasis on additional service hours and retreats for students of the Sacramental Prep Grades of 9, 10, and 11 will be phased in over the next three years.

Maintenance Report:

Fr Kelly reported on behalf of George Wasilko that the fronts of the Church and Rectory were sprayed for ants on July 25th. The cost was $150.00. An annual pest control contract was also implemented to have the church and parish hall sprayed in early spring at a yearly cost of $250.00.

The lighting replacement project continues with approximately 50% of the work being complete. Some ceiling lights, fan speed control units, and light electrical connection work in parking lot lighting remains to be completed.

The bell tower structural steel repair by Sankey Contracting can be completed in place, and the tower will not have to be dismantled. After repairs are made, the entire tower will then have to be painted.

Fr Kelly also reported that Parish Hall will be eventually be transitioned from using oil and propane to solely using natural gas for heating.

Parish Life:

Fr Kelly asked the Parish Life Committee about finding several people to share in the volunteer service of providing a ride to mass for two parishioners.

NEW BUSINESS:

Finance Council:

Fr. Kelly distributed several charts and graphs that depict parishioner demographics and the correlation of age to donation trends. Michelle Simpson added that there are several reporting models that are being using by other parishes to inform parishioners of donation levels and overall parish financial health. Father Kelly concluded by saying that the current charts will be sent to all active parishioners' home for review at the request of the Finance Council.

OTHER MATTERS: Fr Kelly wished to thank Emily McCafferty for her years as youth representative on the Parish Council and wanted to wish her well as she moves on to attend college. The parish will now be seeking a student volunteer to be appointed as youth representative to Parish Council.

Next Parish Council meeting is set to occur on Wednesday, October 23, 2013 at 7:00 p.m. in the Parish Hall.

ADJOURNMENT:

Hearing no further matters for discussion, George Patrick moved to close the meeting; Kathy Barnyak seconded the motion. Fr. Kelly completed the closing prayer and final blessing by 8:02 p.m.

SS. PETER AND PAUL PARISH COUNCIL MEETING MINUTES OF WEDNESDAY, FEB.
 20th

     Present:  Fr. Kelly, Linda Garvey, Charity Granville, Emily McCafferty, George Patrick and Michelle Simpson.  Excused:  John Franek, Jr. and Jerry Craven.  Absent: Mary Jane Rocco, Nick Gray and Kathy Barnyak.

     Fr. Kelly called the meeting to order at 7:00 p.m. with an opening prayer.  Motion by Charity Granville, seconded by Emily McCafferty, that the minutes from the December 11th 2012 Parish Council Meeting be approved.  Unanimous approval.

     Fr. Kelly reported that an issue was raised but not approved regarding the rental of the Parish Hall.  Currently, there are different fees for parishioners and non-parishioners of $100 and $300 respectively.  He suggested establishing a subcommittee to determine rental fees.  George Patrick suggested that non-profit organizations could pay a lower rate than rental for the general public, and the subcommittee could decide these details.  Linda Garvey reported that this situation arose recently, so it would be good to have a committee.  It was stated that there needs to be some charge for the use of electricity and heating.  The subcommittee will develop general guidelines and then decide special events on a case-by-case basis.  Motion by George Patrick, seconded by Charity Granville, that a subcommittee be established.  Unanimous approval.  Fr. Kelly and George Patrick will create the subcommittee.

     Discussion took place regarding whether mass will return to summer hours of 5:30 p.m. or consider changing to 5:00 p.m.  or remaining at 4:00 p.m. year round.  Fr. Kelly stated that the usual change will take place the first weekend after Easter to 5:30 p.m. (and the calendars are printed for the 2013 year with the time of 5:30 p.m.).  He feels it will be difficult to change the time for this year.  It was noted that other churches in the area have mass at 5:00 p.m. on Saturdays during the summer months.  Fr. Kelly reported a dramatic drop in attendance once the mass time returns to 5:30 P.M.  Fr. Kelly states that most people who attend Saturday afternoon mass prefer it to be held at 4:00 p.m.; however, it is too late to change the time for this year.  George Patrick suggested further discussion of Saturday mass times be continued at future meetings.  The possibility of one Sunday mass can also be discussed.

    A written report was submitted by Jerry Craven from the Education Committee summarizing the Fall Semester of CCD which included a Protecting God's Children lesson and CCD students participating in Oktoberfest and decorating the church for the Christmas season.  All confirmation students from Ss. Peter and Paul will participate in the Confirmation mass at the Cathedral of the Blessed Sacrament in Altoona on May 16, 2013. A meeting will be held with all CCD teachers to review ACRE Standardized Test results and review students' strengths and weaknesses prior to the start of the spring semester.  Confirmation students who still require service hours should contact George Wasilko.

    A written report was submitted by George Wasilko regarding Building and Grounds.  He requested some guidance regarding complaints received last spring about dandelions on the church grounds.  It was discussed that it would be costly to spray for dandelions.  The Council unanimously decided not to pursue additional costs of spraying all church grounds. George Wasilko also questioned what to do with the shrubs and red brick surrounding the old church sign.  The Cub Scouts have volunteered to remove the old sign with adult volunteers to help.  George Patrick reported that George Wasilko suggested transplanting the bushes perhaps near the Parish Hall.  George P. does not think this will require a professional landscape company.  Fr. Kelly will inform George W. that George P. will help him with this project.  Fr. Kelly reported that only one bid for replacing the church lights was received from Clearfield Electric.  Fr. Kelly said we will proceed with this bid.

     The next Parish Council meeting will be held on Wednesday, April 24th at 6:30 p.m. in the Parish hall.  Fr. Kelly concluded the meeting with a closing prayer and final blessing by 7:03 p.m.


SS. PETER AND PAUL FINANCE COUNCIL MEETING MINUTES OF WEDNESDAY, FEB 20th

      Present:  Fr. Kelly, Jack Shannon, Sue Burns, Julie LaFuria, Mary Beth Libreatori, Gene Patrick, Jim Pollock, Michelle Simpson.  Absent:  Pat James.

     Jack Shannon called the meeting to order at 7:07 p.m.  Fr. Kelly opened the meeting with a prayer.  After reviewing the minutes of the previous Finance Council meeting, a motion was made by Mary Beth Libreatori and seconded by Sue Burns to accept the minutes as presented.  Motion passed.

     Fr. Kelly discussed one item of old business that was previously presented.  Fr. Kelly stated that we have put out for bid the replacement of light fixtures, ballasts, and lamps for lights in the church consisting of the side and main aisles.  Only one bid was received from Clearfield Electric in the amount of $7,980.00.  A motion was made by Jack Shannon and seconded by Gene Patrick to accept the bid. Fr. Kelly stated that funds our parish received from the 2012 Annual Catholic Appeal will be used to pay part of the expense associated with the light replacement.

     Fr. Kelly distributed financial information comparisons regarding average monthly income from envelopes, loose plate, improvement fund and children’s offering from 2007 to current.  Fr. Kelly stated that the variance between the past years has held very steady and stated we are very fortunate to have parishioners who continue to support our Parish.

     Fr. Kelly noted that this Sunday will be the kickoff of the 2013 Annual Catholic Appeal.  An announcement will be read from the Bishop encouraging all parishioners to participate in the Appeal.

     Fr. Kelly read a report from George Wasilko regarding several items asking for input from both the Finance Council and Parish Council.  The first item was comments George received about the dandelion problem in the early summer months.  Some parishioners stated that the grounds were unsightly due to the dandelions, and suggested that we start spraying to eliminate them.  It was decided that we would not incur the cost of spraying, but rather tolerate the dandelions for a few weeks until Mother Nature takes over. 

     George also asked for permission from both Councils to remove the old church sign that was erected on South Centre Street which was recently replaced by a new modern sign.  He stated that he will removed the old sign and plantings and will be assisted by the Cub Scouts.  He also asked for direction regarding the landscaping ideas for the new sign.  It was suggested that new plants be placed to compliment the sign's design.  This will be done as the weather permits.  Jim Pollock will assist George with the plan for plantings.

     George also reported that Bloom Electric and Plumbing did repair work on the new heating system on February 13th to fix a noise coming from our #1 gas boiler.  The problem was found to be in a check valve.  It was corrected and the boiler is fine.

     Jim Pollock stated that Joe Yurky has requested permission to secure quotes on the cost of extending the natural gas line from Fourth Street to our Parish Hall.  Once installed, the kitchen appliances would be changed over to natural gas from propane.  Also, the feasibility of converting the oil boiler over to natural gas will be explored.  It is felt that with the changeover to natural gas, costs can be reduced and efficiency of the heat and appliances will be improved.  It was approved by the Finance Council for Joe to proceed without any cost to the parish.

     Fr. Kelly stated that with the new heating and air conditioning in both the church and the rectory, costs have been reduced and the satisfaction with the balanced heat is very much appreciated by all.

     The next meeting of the Finance Council will be on Wednesday, April 24, 2013 at 7:00 p.m. in the Parish Hall.  There being no further business to be conducted, a motion was made by Sue Burns and seconded by Julie LaFuria to adjourn the meeting.  Fr. Kelly closed the meeting with a prayer and blessing.  The meeting was adjourned at 7:34 p.m.